Get things out of your head and into your to-do list with Todoist. This simple yet powerful top-rated productivity app helps keep track of all your important tasks and projects across 15+ platforms and in 20 different languages. Used by over 13 million people and rated 'The Best To-Do List App' by The Verge and PC Mag.
With Todoist, you can manage tasks and collaborate on shared projects on the web, your mobile device (iOS & Android), desktop (Windows & Mac), in your email inbox (Gmail & Outlook) and your web browser (Google Chrome, Firefox, & Safari). Your data is synchronized across all platforms in real time, even when you're offline.
Add tasks into Todoist the moment they occur to you with natural language like "pay the rent every first Monday," "call Sarah next Wednesday at 9:30AM," or "walk 5,000 steps every day starting December 1st ending January 31st." And to make your life easier, Todoist's has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.
Todoist helps break your large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks in the format that suits you best.
60+ integrations with popular third party apps– like Dropbox, Google Drive and Zapier– enable you to set up an efficient and personalized task management system that ensures that nothing important ever slips through the cracks.
Todoist is the only to-do list app that helps you stay on-track with a unique point system called Todoist Karma. Todoist Karma gives you points for completing tasks, using advanced features, and reaching your weekly and monthly productivity goals. You can see your tangible progress with visual graphs color-coded by project.
Todoist is great for scheduling and deadlines and is an excellent collaboration tool. It is available on many platforms both online and offline, easily syncs and has an offline functionality.
As a productivity tool, Todoist is great for teams allowing 50 people per project. It features the centralized team billing, management log-in tracking and priority support at an affordable price. It takes some thought and time to customize and use the product.
The free version is restrictive, but the paid version offers a 30-day trial that uses a credit card information and is easy to cancel. Also, it is relatively affordable with a monthly plan. I highly recommend Todoist for freelancers, small, medium, and even large businesses.
Real-time Data Synchronization among the different platforms.
30-day trial and easy to cancel.
The end of trial email reminder.
Many ways to measure and visualize progress.
Variety of platforms, apps, and plugins supported as follows: Web, Win, Mac, iPhone, iPad, Android, Android watch, Apple watch, extensions for Chrome, Safari, and Firefox.
Email plugins for the Outlook and Gmail.
It integrates with hundreds of applications such as Google Drive, Dropbox, IFTTT, and Pomodoro.
Great social media presence.
An excellent support blog and support help guide center.
Todoist Sync and REST API for creating custom tasks and custom integration sync.
Customizable shortcuts are available everywhere, regardless of the plan.
Shared project settings.
Quick add task feature.
Project, label, reminders priority and a quick comment.
It has many options available for editing tasks.
Available in 17 languages.
Available in 10 multi-color themes.
Daily and weekly goals.
Google Calendar 2-way sync integration.
An email notification controls.
Centralized team billing.
It adds projects, labels, and filters to the favorites.
It adds and removes users easily.
The Todoist for Web changelog contains details for the web, plugin, and desktop versions of Todoist.
Not a straightforward way to sign up with an existing account on an Android app.
The trial requires a credit card info although it is easy to cancel.
An Android app does not move to the SD card.
Free version for Android lacks reminders/alerts.
It limits the list to 200 active projects and tasks per project in the premium version. It should be unlimited.
2048 characters per task name and 255 characters per project name It should be more than that.
The interface takes some time to master and lacks consistency.
The calendar feature is missing.
Personal and business lists are not plainly separated.
Likelihood to recommend
I've used Todoist for over 4 years, and it helps me manage both my work and personal projects. I use it for everything from grocery lists to large software development projects, and it works great no matter how big the project gets.
The flexibility has made a huge difference. Over the years I've changed the way I work, and instead of having to go search for a new app, I can just change the labels and filters that I use to create a completely different workflow.
I love that I can access my tasks and projects on my computer, phone, tablet, and even directly within Gmail. This makes it a great place to capture things that I want to do later. It's helped me stay on top of things and succeed in school, work, and at home.
I enjoy the incredible language recognition that makes it easy to capture tasks, set due dates, priorities, organize tasks by project, and apply custom labels to tasks. It's very simple and easy to use, which is uncommon among professional project management apps.
It is easy to break projects into sub-projects, and use sub-tasks to help break big tasks into manageable pieces. This makes it a perfect fit for small businesses or teams.
It also has great collaboration features, such as sharing tasks with others, assigning tasks and sub-tasks to individuals, and attaching files and comments to tasks or projects.
Todoist has an app for every operating system, including browsers, phones, desktops, the web, and even smart watches. I personally love the Chrome browser extension and Gmail integration.
I love the custom filters, they are incredibly powerful and allow you to build your own workflows. I use filters and labels to organize my tasks by location, by priority, by the amount of time each task will take, and by due date.
Todoist integrates with many other products such as Google Calendar, DropBox, Google Drive, Slack, Google Assistant, and dozens more. Todoist works hard to be everywhere and integrate with everything, making it a really powerful tool.
Todoist only lets you view your tasks in list form. Most project planning tools give you a calendar view, a Kanban board view, or some other types of visualizations.
You also can't set due dates on projects themselves, and don't have a way to mark a project as completed. You can compensate for this by using sub-tasks instead, but it can get annoying at times.
The UI is very simple, and doesn't give you much control over themes. You can change the color of the title bar, but that's about it.
Likelihood to recommend
Todoist has evolved with some features since I first used it. I wanted a "To Do" list a while back to monitor and track certain projects and ideas. Instead of a stand alone "To Do" list I wanted something that allowed me to add others and use it as a shareable and collaborative tool. Todoist was able to do just that. And I find it easy to use, setup and work with. If you have ever used a "To Do" list, this will be second nature. I have not tried the Premium or Business levels, but from what I am able to see, they are also very powerful and useful, as long as you can operate your business or projects as "To Do" lists.
Todoist is a simple as it gets. It is a glorified "To Do" list with features that makes life easier. What makes Todoist superior to your average "To Do" list is its ability to group, categorize, and use filters. While these feature do exist in other basic "To Do" list, they do not have the same simple and intuitive interface of Todoist. And this is just the free version. Want to create "Projects" and track them as a "To Do" list, you can do it here... with ease. There are also many settings features and options, like import/export, sorting, and more. Want more power? Upgrade to Premium and get extras like labels, commenting and much more. Todoist also has Business accounts for all out collaboration among teams where projects can be managed via a "To Do" list format.
There are no cons I can see other than the somewhat tricky perception that features listed on the app while using the free version are actually part of premium. When using Todoist's free version, if you click on the visible links to add a filter or label, you are presented with a pop-up that tells you it is a premium version. Sort of a cross-sell there, which I often find a bit deceitful. But please, do not get me wrong. If such features are needed, it is worth the upgrade.
Likelihood to recommend
I've used Todoist Premium for about 18 months. I moved from a very popular Mac GTD app because I use Windows at work, an iPhone, Mac and Linux at home, and I wanted an application that worked everywhere. Todoist is great. The web app has been rock solid and that's my primary interface for using Todoist (there are native Mac & Windows apps along with the expected iPhone/Android apps). It's fast, it uses natural language for task input, and it takes very little time to figure out how everything works together. I still miss a couple of features from the Mac app, but the ubiquity of Todoist has proven to be far more important to me.
I mention my previous experience because Todoist for Business is basically Todoist Premium with some slick collaboration features baked into the application. Sharing a project with your team allows the team to comment on the project or any task within the project. You can attach files/images to a task or link Dropbox/Google Drive. There's a great activity log that will show you your activity for the day as well as the activity of your team members. Note: the activity log only displays activity of shared projects to your team. Your personal tasks remain visible only to you.
Todoist for Business doesn't do everything. No Gantt charts, and the segmentation of different teams is clunky in comparison to other project management apps. Todoist also lacks a certain "polish" of other management apps, but I feel this is partially by design. There's a lot of white space, which reduces the amount of clutter. For a couple of members of our team, that was a key feature. "I don't feel overwhelmed when looking at Todoist" was one comment. Customer support has also been great.
You'll also be hard-pressed to find a better deal. It's only $29 per team member for an entire year. If you're on a tight budget, and don't have a lot of teams in your organization, Todoist may be the right choice for you simply for budgetary reasons.
Todoist takes very little time to learn, so the on-boarding time is minimal. We've started using Todoist for Business on a more consistent basis and we're finding that the lack of clutter and advanced features is actually helping us get more done.
Ubiquity and ease of use.
Lack of certain advanced features. More segmentation of teams would be helpful.
Likelihood to recommend
This software really helps me keep my life organized on a day-to-day, hour-to-hour basis. In conjunction with a good calendar and top-level management platform (like Trello) it can really improve your workflow.
Amazingly easy to set up and get started
Integrates well with your existing software
Has a great feature set that actually makes managing your to-do list a lot easier
The task creation flow is very streamlined and easy to use
Labels + filters + priorities help you quickly organize and sort through your tasks
It's on literally every single platform you can imagine
The Karma point system is strangely motivating, and also provides good metrics to give you insights into how your working
There are some weird errors on Android that sometimes crash the app
On Android, I can't simply click a link I have stored as a to-do -- I have to edit that item and copy/paste the link into my browser manually which is a pain
The Windows 10 app needs some serious work
Likelihood to recommend
- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.
Below are some frequently asked questions for Todoist.
Todoist offers the following pricing plans:
Starting from: $29/year
Pricing model: Freemium, Subscription
Free Trial: Available
Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.
Todoist Premium is available for $29 per year.
Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.
Todoist offers the following features:
Todoist has the following typical customers:
Freelancers, Mid Size Business, Non Profits, Small Business
Todoist supports the following languages:
Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
Todoist has the following pricing plans:
Todoist supports the following devices:
Android, iPhone, iPad
Todoist integrates with the following applications:
Built.io Flow, KiSSFLOW, LiveChat, NetHunt CRM, ProjectManager.com, Slack, TMetric, Time Doctor, TimeCamp, Zapier
Todoist offers the following support options:
FAQs, Online Support, Video Tutorials