Shelf is an award winning knowledge sharing platform that helps companies save time and avoid costly mistakes. Used by organizations like Google, Amazon and Nielson, Shelf was designed by a Harvard knowledge management expert for best in class search and findability. Unlike other knowledge base platforms, Shelf enables any type of content to be stored and organized, including; documents, youtube videos, web links and more. Shelf can be setup in minutes. Contact us for a demo and free trial.
Using Shelf in support of my consultancy/advisory tasks related to the development of an incubator hub in Belgrade, Serbia. Tasks require a lot of information coming in and out and disseminated to a wide variety of management, staff and stakeholders. We have been extremely glad to get our hands on the program. Not only does it support our organizational ethos of trying out new information technologies whenever we can and as they become available, its also been ideally suited and fit for our purpose. Its really smoothed and integrated our workflows and was just what we were looking for.
Shelf is really easy to set up and get going very quickly and is incredibly intuitive to use. Its a great tool not only for managing knowledge inputs in a wide variety of formats but also for group and task based working. The web clipper is great for capturing information on the go and actually a lot of fun to use. The file permissions system is super efficient for setting up and breaking down work/interest groups. It ensures everyone gets what they need to know and gets a chance to appropriately share and contribute. Its strongly supportive of the informational needs of the multi layered management structure of the organization as well as for disseminating information and updates to its general membership and stakeholders.
Although its already integrated with the three most important cloud storage sites and we hear more are on the way, we've already become firm Shelf fans and will continue to use so we'd like to see some fast-tracking so more become available sooner than later. We also hear email integration is on the way. Right now and until it comes, it would be useful for user email lists to be generated internally.
Likelihood to recommend
The top 3 features of Shelf for CMDW, Inc include Sync, Search and Sharing. Shelf syncs with Google Drive and Dropbox to help users better organize and access files. Once files are synced, users can search for files via keyword(s) - even if you don't remember the title or when it was created. It's quick and easy to drag and drop files or folders to an updated private or shared folder from there (or simply leave in the current folders, as Shelf retains the original filing properties/locations during sync). Shelf is already setup with four permission levels - along with a "groups" feature to making sharing at specific access levels a breeze.
I should also point out that Shelf works well with all types of files and media, including documents, audio, video and more - which is especially important for the creatives on our team!
There are plenty of organization and collaboration tools out there - I've tried several, but Shelf has hit the UX (user experience) nail on the head. It's visually appealing and less intimidating for my clients and team members who are less tech savvy. The onboarding process for me was actually pretty fun. The demo was informative and tailored to my unique organizational needs. Customer rep really listened to my challenges and showed me how Shelf can solve many of our current problems. I'm really excited to finally have a functional solution for file management. No more lost hours searching and starting over from scratch!
Personally, i love using Confluence but it was difficult to get our company onboard. We needed a product that was more flexible and easier to organize for our company's internal knowledgebase. After a pretty extensive vetting process we selected Shelf because it allowed our team to continue using Dropbox, Drive and Slack while giving us the ability to manage our most critical docs in a centralized place. The features that make shelf unique are it's dropbox and Drive syncing, advanced search and filtered search capabilities, the ability to add additional meta data like tags and badges and the web clipper which enables our team to also use Shelf to capture youtube videos and web articles for training purposes.
No product that tries to address knowledge management issues is going to be perfect.. Even knowledge managers at our firm have trouble keeping track of information across teams and departments so no solution is going to be a one size fits all. I prefer a wiki method of building knowledge bases and Shelf doesn't yet offer this feature but overall we're very happy with Shelf.
Likelihood to recommend
Shelf''s uploading, indexing, and search abilities are the smoothest and most intuitive I have encountered -even among content mining tools. Creating a Gem to contain all of the information I have found on a particular subject or for a specific project enables me to quickly find and access it at any time. No longer must I copy and paste news articles into Word documents and save them. Instead, I simply select Shelf's "Capture Article" function, and it does all the work for me. Then I can tag it with keywords, take notes, and highlight text only to be able to search through my notes on files too.
My greatest complaint is the lack of a RStudio package integrating the two. This would allow me to seamlessly create Gems to use in all of my research projects. Even so, Shelf still allows me to use my collection of articles, videos, and other forms of data to far more easily complete my research projects than before i started using it.
The International Peace and Security Institute (IPSI) uses Shelf to write literature reviews and for other research purposes. But it proves to be invaluable when crafting our experiential training programs. Instead of attempting to coordinate each member of our team's separate projects and research. Shelf indexes our cloud storage so that we can easily find anything other team members have done. Not only does Shelf sort through each team member's files so we can make better use of our time, but it also enables us to take notes on others' files.
With IPSI's recent move to OneDrive, Colin Kennedy and the rest of Shelf's staff have supported us every step of the way to ensure we were as prepared as possible for a swift integration of OneDrive and Shelf. Their excellent customer support, thoughtfulness, and high quality product guarantee IPSI will be using Shelf for all of our file categorization and collaborative needs.
- Shelf is great for project research and managing advertising versions and sales collateral for our marketing team
- Easy to organize various iterations and revisions with custom and company tags, badges, groups, organization library, folders, etc
- A powerful search tool that keeps what the team needs within reach. We can search inside documents & images and filter by version, date, users, content type and even different locations
- Shelf has been an Evernote replacement for our team. It's a much easier and intuitive way for marketing and product teams to collaborate on content research.
Cons; would like to see an integration for Slack. Our team uses Slack and it would be helpful to be able to pull in our attachments and links into Shelf so we have a more comprehensive experience.
Likelihood to recommend
Find Content Fast without wasting time and energy
Organize your most important stuff in one place to keep your company on the same page
Manage Any Type of Content, wikipages, documents or web content so your company’s content isn’t scattered across different platforms
World class usability so onboarding and adoption is a cinch
Have peace of mind knowing that your content is safe & secure
Below are some frequently asked questions for Shelf.
Shelf offers the following pricing plans:
Starting from: $99/month
Pricing model: Subscription
Free Trial: Available
Free 7 Day Trial: $0 /month, up to 4 users
Team Plan: $99 /month, up to 8 users
Workplace Plan: $199 /month, up to 20 users
Company Plan: $499 /month, up to 50 users
*Contact us for a customized plan
Shelf offers the following features:
Shelf has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profits, Public Administrations, Small Business
Shelf supports the following languages:
Shelf has the following pricing plans:
We do not have any information about what devices Shelf supports
Shelf integrates with the following applications:
Dropbox, Gmail, Google Drive, SharePoint
Shelf offers the following support options:
Online Support, Phone Support